Research Administration Business Partner (M/F)

Reference : MRT-2020-029

Type: Support staff
Contract type: Fixed term contract
Duration: 24 months
Place: Belvaux



Your work environment

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

You will be part of the LIST Materials Research and Technology department

Through its research into advanced materials and processes, the “Materials Research and Technology” (MRT) department, with its 200 researchers and engineers, contributes to the emergence of enabling technologies that underpin the innovation processes of local and international industry. MRT’s activities hinge on four thematic pillars: nanomaterials and nanotechnology, scientific instrumentation and process technology, structural composites, and functional polymers.

The department also includes four high-tech platforms, focusing on composites, prototyping, characterization and testing. These platforms serve both LIST research staff, and other stakeholders in Luxembourg.

In order to strengthen its excellence in research and technology, the Luxembourg Institute of Science and Technology (LIST) has recently put in place a Director Office, within the Materials Research and Technology department (MRT) under the direction of the department director. The Director Office team provides day-to-day project management support for the researchers of the MRT department.




The Project Management - Business Partner is the privileged partner of the PI in all aspects related to project management.

Under the responsibility of the Head of Director Office, his/her main duties are to:

  • Participate in the preparation of project submissions and monitor actions;
  • Organize kick-off meetings;
  • Put in place project documentation;
  • Monitor the progress of the projects and provide the necessary administrative support;
  • Process and respond to the information requests of the PI;
  • Organize and prepare the steering committees;
  • Collect the necessary information for the billing, account closing, statements and reports addressed to the funding sources;
  • Update information systems;
  • Organize the closing and archiving of projects;
  • Collect feedback;
  • Participate in project audits;
  • Interact with other support staff according to needs.

The Project Management - Business Partner also contributes to: 

  • The implementation and application of new procedures and project management tools;
  • The fulfilment of the collective objectives of the Director Office;
  • The identification of the specific needs of the PI and the definition of solutions, in close collaboration with the other LIST services.



  • Hold a higher education degree in management, administration or in a technical or scientific area;
  • Have at least 5 years’ professional experience in project management;
  • Have completed training in project management techniques, methods and tools;
  • Have some experience in the submission and management of European projects;
  • Be familiar with:The research environment, the rules of the various research funding agencies, and the forms of intellectual property protection;
  • Have good knowledge of standard office software;
  • Possess strong organizational and coordination skills;
  • Be meticulous;
  • Provide a customer-oriented service;
  • Be adaptable, reactive and attentive;
  • Be able to advise, share information and report back;
  • Demonstrate excellent interpersonal skills and be a good team player;
  • Successfully manage stressful situations, have a positive attitude to deal with them;
  • Have excellent knowledge of written and spoken French and English.


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Dr Christelle VERGNAT
Dr Christelle VERGNAT